Description of the data required in a pdf to accurately analyse an offer.

Please see the example offer below. To get the most accurate price assessment, all of the data highlighted in green and yellow is required. The more detail you provide the better, we prefer to have as much data as possible and we can evaluate very long offers which are tens of pages long. Nevertheless, we can also try to do a very approximate estimation with just the minimum of data, as highlighted in green below. The highlighted green data is the minimum we require. However, if the data highlighted in yellow is also provided and supplied we can produce more accurate evaluation and recommendations. Our system can try and analyse all offers, but if insufficient information is provided we may not be able to provide a conclusion. Regardless, we will always endeavor to provide you with an accuracy/completeness estimation score, which improves the purchasing transparency. And if required, helps your become more competitive and enables you to request more detailed data from the supplier. Information such as the: manufacturer or the equipment, model number/name, description, quantity, final price (extended price), duration of any support agreements included does improve the accuracy of offer analysis, comparison and usefulness of the recommendations. The name on the offer document can be a reseller, but we do need to know the product manufacturer, model, configuration, pricing information etc for which you require an assessment. We do not need your/sellers name, addresses, email, phone number or any personal details. You can remove, cover or “black out” any personal details. We also do not process, save or publish any personal details.

Note: As we work as your internal consultancy, providing this data is common & accepted business practice to provide business advice.

Example offer

These guidelines which request detailed product specifications in the offer, also enable you to solve any future disputes with your supplier. As more detailed product information in an offer from a supplier is useful if the equipment purchased is not “fit for purpose”, in any future dispute with the supplier. There is a tendency for suppliers to offer “vague services” and subscription pricing. Offers packaged as services with subscription pricing are often a danger signal as there is little information concerning what you actually receive and are dependent on variables which may be listed as exclusions in the contract. Results are also time consuming to track, costly and complex to verify or agree upon. For example, buying 20 litres of 95 octane petrol is specfic and measureable & simple to verify. The customer can manage the equipment and is in control of the resource and results. However, buying petrol as a service. Where, if you buy petrol as a service with no octane level or quantity specified and are provided with 200 miles of petrol, this is difficult to measure, verify and the result is determined by the suppliers contract definition. End result, the customer may have to change the product while using it and the customers is no longer in control and you may spend more time and money enforcing, measuring and manage service contracts than working on producing your organisations core products.